How to Select Secure Board Portal Solutions

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Board portal solutions allow businesses to safely share confidential information, while reducing the risk of cyberattacks. However, not all board software providers are equivalent in terms of security standards. When selecting a software provider, IT teams should look for features and capabilities which will secure company data.

Security — Does the solution utilize encryption to protect data both in transit and at rest, or only in transit? Check that the system is equipped with strong user authentication protocols. Ask the vendor to tell you about any data incidents that have occurred and how they responded to them. This will help you assess their overall security.

Meeting Management — You need to ensure that the system can handle every aspect of meeting preparation including reporting, as well as governance compliance. Look for features like simplified workflows and board books. Also, constantly up-to-date agendas are crucial.

Document Sharing and e-SigningSearch for a secure board portal solution that makes it easy for directors to work with one another in meetings, regardless of where they are located in the world. The software should also include annotation tools, as well as an electronic signature feature that speeds up the process of signing.

Then, consider the software’s pricing structure. You’ll need to determine whether the vendor offers flexible pricing plans in line with the size and requirements of your company. Also, you should consider the cost of any additional functions or integrations you could require to meet your particular needs. This will help you choose an option that fits your budget.