How to Exchange Important and Sensitive Documents

There are papers that receive the status of being important and sensitive due to the fact that they contain information that could trigger consequences in the event of a security breach like personal information or health and wellbeing records, or financial transactions. In the past, these documents had to be exchanged physically which required many key participants – from executives and accountants, to lawyers as well as external and internal staff – to travel to exactly the same place at the exact same time to examine them. This was expensive time-consuming, inefficient and polluting method of sending documents that were susceptible to theft and unauthorised access.

Sharing digital documents is a aspect of business operations in general. Remote working and B2B purchasing are becoming more internet-centric. While this is convenient but it can also pose serious risks. The majority of business owners are unaware of these risks.

Cybercriminals can intercept emails, and use them for identity theft as well as other malicious actions. It is also difficult to determine who has viewed or edited the documents sent via email.

A secure document exchange is a great option to share files customers while keeping track of who has access to them and altered them. These tools are made to meet the various data protection laws and provide a solid audit trail, allowing you to trace any potential problems back to their source. Additionally, they can help companies avoid penalties resulting from data breaches – which can severely damage their reputation and their financial performance.

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